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Neurosciences Graduate Program Neurograd
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Annual Evaluation

Overview

In the spring quarter of each year, all graduate students are subject to review. This review takes the form of a Spring Evaluation. A satisfactory Spring Evaluation must be submitted to GEPA by the end of spring quarter each year. Continued approval for financial support is dependent upon the annual filing of a satisfactory Spring Evaluation. A hold will be placed on the student’s winter quarter registration by GEPA if the evaluation is not completed by the deadline. 

 

The Spring Evaluation is completed and submitted through GEPA’s “On-Line Spring Evaluation” system. Evaluations are routed to the committee chair, committee members, the Program Director, and the graduate student for comments and approval. The final evaluation is routed to GEPA and becomes a part of the student’s permanent record. Although the signatures and submission of the evaluations will be accomplished on-line, the GEPA Dean has emphasized the importance of having face-to-face meetings between students and their faculty advisors and committee. The on-line submission process should not prevent an in-person meeting. 

First year Students

First year students will meet with the Program Directors for their initial Spring Evaluation. The evaluations will be scheduled in early June by the Graduate Program Coordinator. 

 

MSTP Students

MSTP first year students should form a Pre-Thesis Committee (see Academic Advising & Committees) in consultation with their primary advisor (two faculty members in addition to your advisor), and plan on having a committee meeting during summer of their first year. 

 

Before a student Advances to Candidacy, the Spring Evaluation is called a “pre-candidacy” evaluation. The student must meet with all three members of his/her pre-thesis committee for the evaluation. Once the student has Advanced to Candidacy, the Spring Evaluation is called an “in-candidacy” evaluation. The Neurosciences Graduate Program requires that all of the Doctoral Committee members attend the Spring Evaluation. Students should schedule their spring evaluation in April to meet the end of the academic year deadline. 

 

 

Spring evaluation

 Exceptions to Spring Evaluation

The following students are exempt from Spring Evaluations: 

  • A student advancing to Ph.D. candidacy during winter or spring of the current academic year. 
  • A student on approved leave of absence during the spring of the current academic year. Note that an evaluation must be submitted, in this instance, by the end of the first quarter of return after the leave for continued support.